The transformation begins: processes that everyone understands
The first breakthrough came with the new process visualization. The previous abstract diagrams had a fundamental problem: "Everyone looked at us a bit aghast and said, 'I don't understand, because I can't identify with it,'" Wellmann recalls.
With aiio, an intuitive process map was created that divided Euromobil's business into three clear phases: pre-rent (preparation and reservation), rent (during use), and after-rent (after return). "This has become tangible. The process map now accurately reflects our core business," says Wellmann happily. Suddenly, employees could identify with the processes, understand connections, and see where their work fit in.
AI as a neutral advisor
The second game changer was the integration of artificial intelligence. Instead of days-long workshops, aiio's AI experts analyze processes in seconds and provide concrete optimization suggestions. The AI identified three key improvements for the reservation process: optimized communication between the dealership and the rental station, switching to a real-time reservation system instead of 15-minute intervals, and intelligent key management.
"It's also nice when you talk to a department and open it up and say, look, I don't know that, the person who said that, the system suggested it to you," Wellmann explains the decisive advantage.
The neutrality of the AI recommendations meant that suggestions that had previously been lost in endless discussions were suddenly implemented.
The breakthrough with aiio AI import:
6 months of work in just a few minutes
The biggest surprise came with aiio's pdf2process feature. Converting the 800-page EMELI manual digitally into structured processes would have taken at least six months, according to estimates—a mammoth task that, realistically speaking, would never have been attempted. The AI analyzed the PDF documents, identified process steps, and automatically converted them into standardized BPMN notation.
"We saved half a year of working time just because we started using aiio"
Sebastian Wellmann
Head of Process Management & Internal Services
Euromobil GmbH
Wellmann was skeptical: "I was a bit surprised when I saw the first results because I personally didn't believe it would be such a good outcome." But the quality was convincing. The reservation process was transformed from over 30 pages of unstructured text into a clear workflow with six core steps. The AI even identified logical gaps in the original documentation and suggested useful additions.
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