The transformation begins: Processes that everyone understands
The first breakthrough came with the new process visualization. The previous abstract diagrams had a fundamental problem: "Everyone looked at us a bit blankly and said, I don't understand, because I can't find myself in it," Wellmann recalls.
With aiio, an intuitive process landscape was created that divided Euromobil's business into three clear phases: Pre-Rent (preparation and reservation), Rent (during use), and After-Rent (after return). "This has become tangible. The process landscape now accurately reflects our core business," Wellmann is pleased to say. Suddenly, employees could find themselves in the processes, understood connections, and saw where their work fit in.
AI as a neutral advisor
The second game changer was the integration of artificial intelligence. Instead of days of workshops, the AI expert from aiio analyzes processes in seconds and delivers concrete optimization suggestions. For the reservation process, the AI identified three main improvements: optimized communication between the car dealership and the rental station, the switch to a real-time reservation system instead of 15-minute intervals, and intelligent key management.
"It's also nice when you talk to a department and open it up and say, look, I don't know, that's what the system suggested to you," Wellmann explains the decisive advantage.
The neutrality of the AI recommendations led to suggestions that previously petered out in endless discussions suddenly being implemented.
The breakthrough with the aiio AI import:
6 months of work in just a few minutes
The biggest surprise came with the pdf2process function from aiio. Transferring the 800-page EMELI manual digitally into structured processes would have taken at least six months, according to estimates – a mammoth task that realistically would never have been tackled. The AI analyzed the PDF documents, identified process steps, and automatically converted them into standardized BPMN notation.
"We saved a whole six months of working time just because we started using aiio"
Sebastian Wellmann
Head of Process Management & Internal Services
Euromobil GmbH
Wellmann was skeptical: "I was a little surprised when I saw the first result, because I personally didn't believe that it would be such a good result." But the quality convinced him. The reservation process was transformed from over 30 pages of unstructured text into a clear process with six core steps. The AI even recognized logical gaps in the original documentation and suggested sensible additions.
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