Process management software for start-ups
Is process management only for large corporations and not worthwhile for young start-ups? Far from it. Starting today saves a lot of time, money and, above all, stress in the long run.
Process management software for start-ups - is it really necessary?
Especially fast-growing companies run the risk of losing track of all processes taking place within the company. Documenting these processes requires some effort, but it pays off greatly in the long run if started early enough.
Does process management software for start-ups always have to be expensive?
We asked ourselves this question too. Process management software has traditionally been one of the more expensive IT measures. In fairness, it should be said that many tools also offer very complex presentation options. With aiio, we offer lean software at a fair price.
What are the alternatives to process management software?
One alternative is not to use process management software. However, this option can only be pursued if you do not require any certifications such as ISO 9001, as these require processes to be documented. Many young companies work with unsorted Word and Excel documents. This may still work with 10 employees, but as soon as 50 employees work together, it becomes very confusing.
How can the implementation of process management software be successful?
The sobering truth is that many companies decide to use a process management system, but fail to use it profitably. In the following flowchart, we will show you what often goes wrong in the classic approach and how you can do it better.
Need is identified
The audit for the important certification is coming up and all processes are outdated or not yet recorded. The worst-case scenario. As a start-up, don't make the same mistake and take care of the introduction and maintenance of the audit-relevant processes in advance.
Tool research begins
The market for different process management software is large. Contacting all manufacturers and asking for a test environment can take months. Do you feel like doing that? There are supposed to be manufacturers where the software can be tested in the browser in 2 minutes. (Click)
Decision made? Offer and negotiation are pending.
Have you found a suitable solution after extensive testing? Unfortunately, prices have not been published. In your individual negotiation, you must now make sure that you receive a good offer. At aiio, everyone pays the same.
Implementation phase
You have purchased suitable software that is now to be integrated into your existing IT systems? Congratulations, because the really fun part is only just beginning. Many tools are structured in such a way that additional implementation effort is required for the system to be used effectively (which is why most implementation projects fail during the implementation phase). aiio works as a pure web app directly in the browser. With just a few clicks from the administrator, aiio can also be operated in Microsoft Teams and, as an M365 app, can be immediately linked to all common Microsoft programs.
Process recording
The software is finally running and you are ready to finally fill your system with content? A trained process manager now goes from employee to employee and asks about their tasks and processes, from whom they receive documents and to whom they are passed on, etc. The process manager then fills the software afterwards. This is not only quite tedious for the process manager, it also takes forever. And whether he could really remember everything and understood every workflow correctly? We doubt that. With aiio, we have invented digital process recording. Here, employees can independently store their workflows in the system in a simple input mask. Process managers can then bring the transmitted content into a uniform BPM form.
All processes in the system? What's next?
In most cases, nothing actually happens. Processes are often only recorded so that a certification is achieved, and as soon as this is done, the topic is no longer of interest. But the next certification is coming. And well-structured processes have other advantages. For example, new employees find their way around much faster. It is also much quicker to identify where workflows can be improved - not uninteresting for companies with the urge to grow quickly. Keeping processes up to date traditionally involves the process manager going from employee to employee again and asking whether there have been any changes. With aiio, anyone can submit a change request or write comments on existing processes, which give the process manager a hint that changes have occurred.
Process management for start-ups
aiio is the perfect solution for start-ups due to its lean structure and simple implementation effort.
Our promise
Always up to date
Process management will continue to develop in the coming years. It is therefore important to rely on a tool that can adapt to new circumstances. Behind aiio is a young and motivated team that develops and continuously improves our software with the latest technologies and modern programming languages.
